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Posts tagged ‘time management’

Jenny: How Limited Time Can IMPROVE Your Productivity (Part I)

[Editor’s note: With delight, we introduce you to Jenny Wynter, Australian comic and mother of three, aka Comic Mummy. The post below is cross-posted from Jenny’s hilarious and insightful blog. Jenny has generously allowed us to republish several posts from her archives — enjoy!]

Many years ago, I had the amazing privilege of meeting the now-late Colin Thiele. Author of Storm Boy amongst other classics of Australian literature, Colin was arguably one of the most productive writers Australia has ever brought forth, having written countless children’s books, poetry, and more.

The thing that impressed me about Colin — aside from his incredible humility, warm humour, and way of putting you instantly at ease — was his unbelievable productivity.

In tandem with his writing achievements, he continued to work as a teacher his entire life — it was only at night, after classroom, marking and family duties had been put to bed (typically around 10pm) that he would begin writing. Without fail.

When I asked him what his biggest tip would be for me, a fledgling aspiring writer, he looked thoughtful. “Well,” he said, sitting back in his chair and looking upward, “I had a dear old friend who wanted to be a writer many years ago and one day he rang me up and he sounded most exasperated. ‘How do you ever get anything done?’ he asked. I asked him what he meant.”

“‘Well,’ he said, ‘by the time I start, the mailman arrives, then by the time I’ve sorted through the mail it’s time for morning tea, then I finally sit down and the phone rings…’ and he went on and on. And I said ‘Listen, if you want to be a writer, then you need to write. The art of writing is simple: it’s applying the seat of one’s pants to the seat of one’s chair.”

Hmm.

His words came back to haunt me, several years — and children — later.

There I was, sitting in my cosy, pine-wood smelling, tranquil little studio at Canada’s Banff Centre for the Arts. I couldn’t be happier. A world renowned destination for all manner of artistic disciplines and after months of planning, finally, there I was: beginning what would be four glorious weeks of a residency, without any of the distractions of child-wrangling or house-keeping, to spend writing my new solo comedy show.

The view from my studio deck (if I'm in front of you with my arm outstretched)

Indeed, it was quite the picture of inspiration — through my studio windows I had a stunning view of the quintessentially picturesque Canadian forest, the ground was covered in feet of fluffy snow, I even glimpsed the occasional deer trampling through…and I had complete privacy (and limitless cups of tea) with which to play.

My resident passer-by at the Banff Centre

In other words, conditions were perfect.

Yet it took me a grand forty minutes to realise — to my horror — that when finally granted that terribly elusive dream of nothing but time to spend as I please, I wasted it with all the blatant disregard of an elderly person who’s never grasped the concept of recycling.

In fact, I quickly realised that when it came to inventing methods of avoiding creating (doing what I LOVE!), I was a complete and utter genius.

Just another cup of tea.

Just another e-mail.

Just another google search.

Just another blog.

Just another, just another, just another…

I struggled through and finally emerged from the retreat with a decent backbone for my show; (the bare minimum of work I’d set for myself, deeming the enterprise an official ‘success’), yet I couldn’t help but feel some sense of disappointment.

That I wasn’t more productive. That I didn’t make more of each moment. That the grand open space for creativity that I’d so long craved for, had only served as some sort of flag to signal an abundance of time to waste at my leisure — after all, in my luxury writers studio surrounds, the whole point was that I could get round to writing ‘whenever I felt like it!’

Well, fast forward twelve months and there I was: well and truly re-entrenched into the daily grind. Kids. Housework. And yes, writing, but only when — and if — I could squeeze it in.

And yet again I was confronted by the wasteful nature of my indulgent self when it comes to creative time.

By the time the day’s duties were done, I was so exhausted, so spent, so done, that the last thing I “felt like” was actually creating.

Even though I love it.

So I didn’t.

I would read, perhaps.
I would watch crappy television, justifying it by telling myself that part of the comedian and writer’s job is to stay abreast of popular culture (even now, as I write that I cringe, hearing my mother’s voice ringing in my ears “You should have done law!”).
I would think (oh, how I would think!) about the things I wanted to do.

But actually putting pen to paper, finger to keyboard, or even voice to Dictaphone? Oh, no! No! My hands were far too preoccupied slapping my forehead, in a melodramatic rant about all the creative things I intended to do “when I finally got the time.”

Until one day, something happened which made me realise not just how lucky I am to even be able to create at all — regardless of time constraints — but how much I truly NEED to.

That thing was a car accident.

Suddenly my existence went from juggling comedy shows, procrastinating writing duties and rearing children, to managing medical jargon, tackling endless bureaucracy and recovering from a severe head-on collision.

I was lucky to be alive. I was lucky to be walking. Yet, as I began to process the overflow of trauma of what happened that day, I was slowly confronted by the dawning truth: from that moment onward, I had no excuses not to create.

In fact, I not only wanted to write about what happened and what was happening in my life, I needed to. I had to.

And so it began.

Every single day, without fail and without compromise, without excuses and without procrastination, the moment my little bubba went down for his nap, I would sit down at the computer and I would not leave. I had no expectations of what I would write. No agenda. No outcome in mind. Sometimes I would just write random thoughts, sometimes I would work on little nuggets of a screenplay, others I would sketch out the backbone of an article.

But the point is, I would write.

I kept going and going. If I finished one piece, I would start on another. I would write and write and would not stop until the little dude woke up. And given that this ‘end point’ to my writing session was so unpredictable its arrival at best, it eliminated the possibility of any clock watching on my part.

On the contrary, this flexible and unpredictable deadline made me all the more motivated — many days I would find myself hoping that he would keep sleeping just that little bit longer so I could keep it going.

"I'm only doing this for Mummy, ya know!"

And at some point during that first week of writing my way out of my hell-hole of self-pity, it dawned on me:

I am umpteen times more productive when my opportunity to do so is limited.

And I’ve also realised that no matter how much time I might think I have to write/create/perform, my time is always limited: by life.

Like my son’s waking time, the unknown date of my exit point from this earth is also unpredictable. And, as it turns out, can prove likewise to be extremely motivating.

I thrive under pressure. I produce under constraints. My limitations are in fact, my greatest allies.

Namely because they really are, in essence, the glue that is finally adhering the seat of my pants to the seat of my chair.

*This is the first post in a series on this topic. Please, calm down.

Cathy: Results!

Remember this list?

I spent the previous two days at writing camp with my writing group. Two whole days dedicated to writing. Yesterday I had a different meeting in the morning, but then I headed straight to  my writing camp’s day two, and thought I was going to have trouble, but amazingly got right to it! I seriously surprised myself by what I accomplished in the last 48 hours!

The List now looks like this:

DONE~continue to edit Joe out/Mike into Thanksgiving and Observatory scenes

DONE~write observatory scene using A. H.’s notes

Fixed~pay attention to name changes for T. B. and T. N.

working on~characterize supporting characters more through action and physical description

working on~make ‘thought bubbles’ action scenes or move them to more fitting scene

working on~edit down cooking relevance

mostly finished, maybe a bit more at the end~more on comets

I also edited it a bit more in making sentences and paragraphs more succinct in the first 50 or so pages.

I need to edit the observatory scene now, but at least it’s on paper – er, computer screen. I think my next stage is to print and edit again by hand. I read very differently on paper than on screen, and can see needed changes so much better.

I obviously need to be in a different environment than my office with my home distractions to be able to concentrate on my manuscript edits.

The other five women I sat in quiet with for the past two days expressed the same thing. Here’s the funny part: I thought it was because of my kids, etc, but only half of us have children at home, and of varying ages. I am the only one with a toddler or a special-needs child, of course, I have one of each. Two are grandmothers who live with their retired spouses, who are both very good at busying themselves. And one is home while her husband still goes to the office.

We’re all at a stage of editing a large work we’re committed to. All of our projects are middle reader or young adult novels. Yesterday we planned that the rest of our usual twice a month meetings for the summer will be devoted to writing, no critique.

This way, when autumn comes around, we will all have work to critique. How’s that for commitment? I couldn’t do this without them. I am so grateful to my writing group and to the time we commit to working together.

[crossposted from musings in mayhem]

Miranda: Summer Vision

Summer 2010

As of next week, all of my kids will be out of school and summer will begin “for real” at our house. I’ll no longer need to get up at 5:45 every morning (although I may still do so). Schedules will open and priorities will shift. The prospect is tantalizing.

Summer tends to fly by, of course, and I’m sure this year will be no different. That said, now that my youngest has turned 2, our bandwidth has definitely increased. We’re doing more — and sleeping more, thankfully — than we were last June. To make the most of my increased capacity, I wanted to focus my hopes and framework for the summer. (OK, so I’m a sucker for any excuse to make a list.) What kinds of memories do I want to create for my family this summer? Where can I invest in family relationships? In what ways can I further my personal growth? In what ways can I work toward my bigger goals, without getting stressed about deadlines and “shoulds”?

I sat down to think about all the things I wanted to do this summer, and areas where I have an opportunity to focus on my family, my creativity, and myself. I came up with a list of 18 things that I want to be mindful about and enjoy fully. Some of these activities are things that I’m already doing — and some are new. Some of these things will surely stay on the list well into next season and beyond. In total, the list represents all the “cylinders” I’d like to hit in the coming months in order to feel balanced (as much as I don’t like that word) and good about how I’m using my time.

Then I decided to turn my list into a vision board (above — click on the mosaic for a larger view). Each photo in the mosaic represents one item on my list. Some of the photos are mine, and some are from Creative Commons (photo credits noted). From top to bottom, left to right, the images/activities are:

  1. Having picnics. Eating outside is just plain fun. I want to enjoy al fresco dining as much as we can during the warm months, whether that means packing up dinner and eating on a big blanket on the grass at our local park, or just eating out in our own backyard. (Photo credit.)
  2. Doing art projects with the kids. With more time at our disposal, I hope to get through some of the craft projects I’ve been thinking about. Of course, doing something creative with the little guys is a great way to satisfy my own creative itch without needing solitude. (Photo credit.)
  3. Meditating. I’m trying to meditate every morning. It doesn’t always happen, but my plan is to still get up before the little guys do, and start my day with mediation and coffee before “momming” begins. (The photo is of my zafu and zabuton, where I practice in my bedroom.)
  4. Eating mindfully. I’ve been reading a lot about mindful eating, from Geneen Roth to Jan Chozen Bays to Thich Nhat Hanh. The Buddhist perspective on compulsive eating has opened new doors for me, and I need to stay in touch with this learning on a daily basis. (Guess what? I put my scale away about six weeks ago — something I never, ever, ever, ever thought I’d be able to do.) (Photo credit.)
  5. Running. I’m running 4-5 miles three or four times a week, and liking it, a lot. I’m getting faster, too, which — after nearly 15 years of running at about the same pace — is quite satisfying. (Photo credit.)
  6. Doing art projects for myself. I have a few painting and collage ideas percolating that I’d like to explore. I have such a steep learning curve in this department that it’s hard for me to tune out the inner critic. “What? What are you doing? This is the most hideous thing anyone has ever created!” <sigh> (Photo credit.)
  7. Writing. It’s been a few months since I’ve worked on my novel, and even longer since I worked on my nonfiction project. I’m getting itchy to return to both. This probably won’t happen unless I schedule the writing time. (Funnily enough, unless I commit to a writing session, I tend to find a million other things that need doing instead.)
  8. Going to the beach. It’s time at the beach that makes summer so memorable, isn’t it? I plan to take full advantage, from our local watering hole to our beautiful New England coastline.
  9. Baking with the kids. We already bake on a fairly regular basis, but I want to keep at it this summer — especially with my oldest son at home from college to help eat the end results before *I* do (see item #4 above, lol).
  10. Gardening. I love working in the garden, and this year I’m able to do so while the little boys play outside. I still have to keep an eye on them, of course, but I don’t have to worry quite so much about the youngest one eating ants or crawling into the rose bushes.
  11. Going out with my husband. We miss having a regular date night, and this summer I’m going to rope the teenagers into helping out each Thursday night. They only have to take care of the little guys for an hour before bedtime, so it’s not a hardship — oh, and I pay them, anyway. My husband and I really need this regular connection time and I’m looking forward to a “regular” date night, even if much of the time we end up doing something on a shoestring, like browsing at Barnes & Noble and chatting for an hour or two. (Photo credit.)
  12. Reading. Been reading a lot lately, both fiction and nonfiction, and I want to keep it up.
  13. Doing yoga. I haven’t done yoga in years — aside from the occasional DVD session at home — but with my meditation practice and Buddhist study, I feel like yoga practice is a natural addition. I have yet to find the right class at a convenient time and place (ha ha) but I’m optimistic. (Photo credit.)
  14. Connecting with teens. I haven’t been spending enough one-on-one time with my three older children (ages 19, 16, and 14). Tuesday evenings this summer are now reserved for time with my teens in rotation — whether that means going out for a decaf cappucino at Starbucks with the oldest, a music-blasting joy ride with my 16-year-old, or staying in for pedicures and a movie with my daughter. (Photo credit.)
  15. Taking pictures. I love photography, but I don’t know enough about the finer points and I feel like my lack of technical knowledge is holding me back. I’d like to make some time to begin reading through an excellent guidebook that my husband bought for me a couple of years ago. (Photo credit.)
  16. Keeping house. Don’t laugh. I actually like a lot of things related to domestic chores. In addition to mindfully enjoying the regular, daily tasks, I’d like to get to a few of the things on my household project list.
  17. Studying Buddhism. I find that I need to take notes from the books I’m reading, which usually means reading the book once through while making a few notes in the margins and then going back through the whole book again, page by page, to put all the pieces together. I also find that writing out notes longhand helps me “learn” and remember more effectively. (Photo credit.)
  18. Blogging. I hope to get back to writing at least one personal blog post a week, in addition to posting the usual items from our wonderful community of creative mothers and sharing at our Facebook page.

The list is long, but I have to keep in mind that I’m already doing a bunch of these things. I’m grateful for that; grateful for being able to do so many things that I enjoy and spending so much time with my family. This summer feels like an unprecedented opportunity in many different ways.

How about you? Have you thought about your summer in macro and micro terms? Are your “plans” as simple as “relax and enjoy” or do you have something more elaborate in mind? If anyone has created or intends to create a list — or even a vision board, digital or handmade — please share.

Kelly: When I Grow Up, I Want To…

I was doing some major studio cleaning and reorganizing this Sunday when I came back across the cards the girls made me for Mother’s Day. I keep a box in my studio of cards they make me since, more often than not, they make them sitting right there next to me…their little fingers covered with oil pastels and markers while they say “No peeking, Mama!” But these particular cards were made at school. They were those “My Mom…..” fill-in-the-blank kinds of things, like “My Mom has blond hair and green eyes.” I mentioned my eye-opening moment those cards brought me back in this post. What was the eye opening moment?

On Sarah’s card, one particular line read, “My Mom does not like to fish.” Sure enough, I hate to fish. I have no patience for fishing. If I don’t get a nibble within the first two minutes, I’m done. On that same line, Olivia’s read, “My Mom does not like to have fun so much.” Ouch. Big ouch. Given all the special fun stuff I try to do with them, that one really hurt. When I asked Livvie what she meant, she said, “Well, you’re always working, Mama, so you don’t get to play with us as much as Daddy does.” Amazing the clarity of children. When I looked at it from her perspective, she was exactly right. I don’t get to “play” with them as much as Daddy does, at least not during the week. DH leaves the house at 6:30 am every morning, before the girls are even up, so I have the morning duty of getting everyone fed, dressed and to school and work. Guess there’s not a whole lot of “fun” in that. DH picks them up from school about 4 pm every afternoon, so when they get home, they spend about 15 minutes on homework before they get to play, take a swim in the alien pod pool, ride their bikes around the backyard, etc. I don’t get home until at least 6 pm or 6:30 pm on the nights I’m not teaching. Teaching nights, it’s closer to bedtime. But even at 6 pm or 6:30 pm, that’s just in time to get dinner on the table, review a little homework, take a bath, and then read a book before bed. That’s one thing I’m diligent about: Mama gets to read the bedtime book and put them to bed every night, and we have our little bedtime lullaby that only Mama sings.

I know this isn’t unusual for working moms, but that doesn’t make it any less painful. I’ve mentioned here before that I’ve been keeping an eye out for full-time faculty openings for a while now. A full-time faculty position (as opposed to a full-time administrative position combined with part-time teaching) would definitely give me a lot more time. There are a few positions opening up in the fall, and I submitted my application last week. Even though I know a change is needed (no news to my supervisors as I’ve already shared this news with them), I have to admit I submitted that application with mixed emotions. I enjoy teaching, I truly do. Yet I also truly enjoy my current role in Student Life and Leadership Development. I think what I’d miss most if I am able to move into a faculty position is “leading” something. I’ve been in a leadership role for so long that that would be a difficult transition for me. Interesting thing about that, though, is that I’d have no hesitation leaving the formal work force all together, with my only “leadership role” being that of full-time mom and artist, but that’s not an option for us financially.

These particular positions are also new to the college. With our change to a four-year state college, we’re now approaching college-prep classes a little differently, and that will be the focus of these positions. Whereas our “normal” faculty positions require 15 classroom hours and 15 office hours per week each fall and spring term, these positions require 16 classroom hours (since prep classes are four credit hours each) and 16 lab tutoring hours. The 30 vs. 32 hours isn’t the issue as much as the fact that with the new positions, those 16 non-classroom hours are dedicated to tutoring instead of office hours, leaving class prep and grading to whenever you can fit it in. The carrot to balance that? Summers off. My other concern is the flexibility I might lose. Currently, as an administrator, I have ample annual leave and sick leave, so when I need to take a day off to go on a field trip with the girls, visit their school for an awards program, or take a couple days off for an arts festival or retreat, that’s easily done. That’s not so easily done in a faculty position. There is no annual leave or sick leave because you have summers off. These are all things I need to figure out and all questions I’ll have to ask should I be granted an interview. While summers off would definitely be a wonderful thing, are they worth the pay cut and very little flexibility the rest of the year? All things I need to work through.

All I know for sure is that Mama definitely does like to have fun and having more time to do that would be nice. I’ve been trying to look at things objectively. Now, I work some long hours but I have a lot of flexibility. Should I make a switch, I’d have fewer work nights and work weekends away from home coupled with summers off, but less flexibility during the school year and a pay cut. I can think of a lot of things I’d like to do with summers off, like have much more time to create art and expand my Purple Cottage ideas and retreats, which could potentially make up for or even surpass filling in for the pay cut I’d be taking, yet would I then be limited to doing those types of things during the summer, particularly the retreats, because I’d lose flexibility during the fall and spring? You see my conundrum? I realize I’m putting the cart before the horse here, but for my sanity, I need to work through these things before the horse gets rigged up. So, oh wise ones out there, what’s your take? If you were in my shoes facing a decision like this, what would you want to be when you grew up, since I guess that is exactly what I’m talking about here. 🙂

[Cross-posted from Artful Happiness]

Cathy: The Universe works in mysterious ways

I will kvetch no more — this week anyway — as after my last two days of considering every option and feeling like I had none left, suddenly:

a friend offered to barter my tutoring her 13-year-old daughter for watching my 2-year-old daughter on writers’ group days.  So I don’t need to find and pay for immediate daycare just so I can have a few hours of writing and critique time a couple of times a month.

aaaand!

drumroll, please…..

Honey’s cousin needs some of Honey’s professional expertise on a public speaking gig in Colorado in a couple of weeks. And he offered to let me tag along, too. I will go to his public speaking gig, but largely, I am going to blissfully sit in my hotel room, without any interruptions and edit the bejeez out of my manuscript on Honey’s laptop!!!

and Grandma offered to watch the kids for that weekend.

I hope I didn’t die, because this sure feels like heaven.

[slightly edited crosspost from musings in mayhem]

Cathy: Back to the book

I have received excellent notes from someone in a position to discuss observatories in a way that I need to fill the hole in my manuscript. For this, I am extremely thankful, and feeling the impetus to write that one hole in the book.

I basically have not been able or free to write or edit in the manuscript since my retreat in January and my surgery in February. The fact that my toddler is way too busy now at times when other than her, I have the house to myself, and therefore should have no distractions… Yeah, right, that’s a good one!

So much for writing during morning naps. Buh-bye! Actually that was gone about six months ago.

Then, two other things put a kink into the process: My mother-in-law started a diet support group with her exercise buddies on the same day as my critique group; and my critique group bumped the timeslot from 12-2pm to 10-12pm. Same time as her regular exercise classes she has committed herself to for over three years now.

This prompted me to start seeking inexpensive daycare services to try to cover Toots for at least two half-days a week, so I would have time to write and time twice per month for the critique group. She turns 2 on April 1. All the basic church basement type preschools in the area start at 2.5 years. Otherwise, it’s parent accompanied playgroups or expensive daycare centers. I felt really SOL. But I have committed to putting my writing on the map. Think, think, think.

So I got a message late Sunday night to request a change for this week’s group meeting to Thursday from the usual Tuesday meeting. And it was to be a writing rather than a critique meeting. I was half-ecstatic. Only half, because while it did not conflict with my mil’s diet group, it did conflict with her usual exercise classes.

Yesterday morning, I shored myself up and asked if she would mind watching Toots on Thursday morning instead of going to her class.

Not that she typically says no, but it’s not like I typically feel I can ask, because I want to respect what is important to her. She said sure.

Maybe a week by week check-in is what it will take to get my writing on the chart, to coordinate around a household of six including toddler. At least for now. And in six months, maybe I can start her in a regular preschool, if we can figure it into the non-existent part of the budget.

Baby steps. For now, I will write, in the committed company of other writers on Thursday for two hours. That is two hours of writing I did not have before. One week at a time.

Crossposted from Cathy’s personal blog.

Aimee: Messyville

[Editor’s note: Aimee Dolich of Artsyville is an irresistible artist and a lovely person. Aimee has agreed to have several posts from her archives re-posted here. Enjoy! I look forward to sharing more of Aimee on these pages in future.]

Crossposted from Artsyville

there is a danger in daring to doodle during the day when a toddler is on the prowl, as you can see in this five minute wrath of a two year old. and i don’t even have the heart to show you the toothpaste wrath of a six year old. imagine an entire tube of sculptures on the light fixtures, the wall, the bathtub, the floor; bathroom shelves adorned with crisp stripes, sink knobs thoughtfully painted, the basin a sea of blue. what’s that you say? this and this? OK… i’ll try… but alas, i think daylight creating is out of the question for the moment. back to moonlighting for a while 😉

The Fixed-Schedule Effect: Secret Keys to Life?

My husband often forwards me tidbits from the interwebs that he knows I’ll find interesting. Last week he sent me an article about time management that really blew my mind. In some ways I think it’s the paradigm shift I’ve been looking for, as I often feel lost in the vortex of caring for young children and stepping between motherhood and work.

The answer to feeling overwhelmed and overbooked is NOT throwing more time at your workload — it’s about prioritizing and working in a more condensed framework. It’s about working smarter, not working MORE. Just what busy mothers need, right? We can’t add more hours to our day, but we can use what we have more efficiently WITHOUT running around like maniacs.

This article was truly an eye-opener for me. There’s even discussion of synthesizing parenthood, domestic life, and work. Here’s an excerpt (although I do hope you read the whole thing):

I must emphasize that I’m not some laid-back lifestyle entrepreneur who monitors an automated business from a hammock in Aruba. I have a normal job (I’m a postdoc) and a lot on my plate. This past summer, for example, I completed my PhD in computer science at MIT. Simultaneous with writing my dissertation I finished the manuscript for my third book, which was handed in a month after my PhD defense and will be published by Random House in the summer of 2010. During this past year, I also managed to maintain my blog, Study Hacks, which enjoys over 50,000 unique visitors a month, and publish over a half-dozen peer-reviewed academic papers.

Put another way: I’m no slacker. But with only a few exceptions, all of this work took place between 8:30 and 5:30, only on weekdays. (My exercise, which I do every day, is also included in this block, as is an hour of dog walking. I really like my post-5:30 free time to be completely free.)

I call this approach fixed-scheduled productivity, and it’s something I’ve been following and preaching since early 2008. The idea is simple:

Fix your ideal schedule, then work backwards to make everything fit — ruthlessly culling obligations, turning people down, becoming hard to reach, and shedding marginally useful tasks along the way.

The beneficial effects of this strategy on your sense of control, stress levels, and amount of important work accomplished, is profound.

<snip>

Michael Simmons’ [business] expanded quickly in the years following college graduation. Around the time I was reading The 4-Hour Work Week, I started to discuss the possibility that Simmons tone down the hours. It was his company, I argued, so why not take advantage of this fact to craft an awesome life.

Among the specific topics we discussed, I remember suggesting that Simmons cut down the time spent on e-mail and social networks.

“This isn’t optional for me,” he explained. “Any of these contacts could turn into a important partner or sale.”

But then Simmons’ daughter, Halle, was born.

Simmons’ work schedule reduced from 10 to 12 hours days to 3 to 5 hour days. He took care of the baby in the morning, then worked in the afternoon while his wife, and company co-founder, took over the childcare responsibilities. Evenings were family together time.

Halle forced Simmons into the type of constrained schedule that he had previously declared impossible. And yet the business didn’t flounder.

“The baby turns ’shoulds’ into ‘musts’,” Simmons explained to me. “In the past I used to put off key decisions, or saying ‘no’, because I didn’t want to deal with the discomfort. Now I have no choice. I have to make the decisions because my time has been slashed in half.”

“Since out daughter was born about a year ago, our business has more than doubled.”

The Fixed-Schedule Effect

Collins, Saunders, and Simmons all share a similar discovery. When they constrained their schedule to the point where non-essential work was eliminated and colleagues and clients had to retrain their expectations, they discovered two surprising results.

First, the essentials — be it making sales calls, or focusing on the core research behind a book — are what really matter, and the non-essentials — be it random e-mail conversations, or managing an overhaul to your blog template — are more disposable than many believe.

Second, by focusing only the essentials, they’ll receive more attention than when your schedule was unbounded. The paradoxic effect, as with Collins’ bestsellers, or Saunders and Simmons’ fast-growing businesses, you achieve more results.

Living the Fixed-Scheduled Lifestyle

The steps to adopting fixed-schedule productivity are straightforward:

  1. Choose a work schedule that you think provides the ideal balance of effort and relaxation.
  2. Do whatever it takes to avoid violating this schedule.

This sounds simple. But of course it’s not. Satisfying rule 2 is non-trivial. If you took your current projects, obligations, and work habits, you’d probably fall well short of satisfying your ideal schedule.

Here’s a simple truth that you must confront when considering fixed-schedule productivity: sticking to your ideal schedule will require drastic actions. For example, you may have to:

  • Dramatically cut back on the number of projects you are working on.
  • Ruthlessly cull inefficient habits from your daily schedule.
  • Risk mildly annoying or upsetting some people in exchange for large gains in time freedom.
  • Stop procrastinating.

In the abstract, these are all hard goals to accomplish. But when you’re focused on a specific goal — “I refuse to work past 5:30 on weekdays!” — you’d be surprised by how much easier it becomes to deploy these strategies in your daily life.

 
Read the full article here. Really, it’s worth the read!

I’ve already begun applying these principles to my work life, and I see how powerful this approach can be. Knowing that I need to tie up all loose ends by a certain time (various intervals throughout the day) really helps me stay focused. It’s kind of like applying the urgency of NaNoWriMo to your regular schedule. Do it now; there’s a deadline; stay focused. When you know there really are only 6 hours to get a project completed (rather than telling yourself you’ll work a second shift to get it done) you don’t waste time on Facebook or comparison shopping prices for Seventh Generation Diapers online. And in the end, what do you get? A finished project AND an evening to spend doing whatever you want to do. Suddenly there is time for creativity, reading, whatever. Sounds so simple, I know, but I can’t tell you how much I DON’T do that when left to my own instincts.

Can you see ways of applying these principles to the domestic side of life? Obviously, children aren’t going to observe a “fixed” schedule, no matter how much we might want them to, but there must be ways to apply the “container” approach in a way that makes the domestic scene feel less overwhelming. Your thoughts?

Kelly: Love Is Time

Partially cross-posted from my personal blog

In my SLS class last night, we talked about values and time management and how our value structure plays a huge part in managing our time.  I show an inspirational video in each class, and the one I showed last night struck a chord with just about everyone in the room. Click here for the video. I showed it at the close of the class and at the end of it, I heard “awwww”s erupt from the room and then saw a few tears as they quietly filed out of the class.  It has the same effect on me every time I watch it, so I thought I’d share it with you here. It’s a good reminder that time is precious and you may never know the effect you have on another person, simply because you took an extra moment to connect. I think this rings so true to the message Brittany shared in her Creative Journey post.  Those boys will remember that day forever.

timeIt seems that we’ve all been traveling along similar paths and experiencing some of the same frustrations here lately, as evidenced by some of our posts. We all come at this combining motherhood and creativity challenge from a little different perspective, i.e. writers vs. visual artists vs. stay-at-home-moms vs. work-outside-the home moms, but as I mentioned in my rant to Cathy recently, the percentage of  stay-at-home-moms in the blogosphere seems to be very high. I’d wager that at least 80% of those who regularly subscribe to the Mom Blogger’s Club are stay-at-home-moms.

I was telling a friend of mine about my recent rant on Cathy’s post and she had an interesting perspective. She’s divorced, has no children, and is definitely not a creative type, but she most definitely never hesitates in speaking her mind. Her thoughts were that maybe instead of spending so much time on the computer blogging about how little time they have, they could be using that time to actually do something a little more productive. I know that suggestion may ruffle some feathers here, but I also know that the lesson didn’t escape me either. Regardless of where we work — in an actual office away from home or right there at home — maybe we all spend a little too much time complaining about how little time we have when we could be using that time more productively, like in my case anyway, spending more quality time with my girls. A bit reminiscent of our Someday is Today discussion, don’t you think?

Notes from a Crone: Buried Treasure

[Editor’s note: “Notes from a Crone” is a new, occasional Creative Construction series written by artist and artisan Juliet Bell. Juliet reflects on living a creative life after one’s children are long grown — with inspiration and wisdom for women at every waypoint along the spectrum of motherhood and creativity.]

cleaned-up-worktableI cleaned up my worktable today. It was the last step in a workroom cleanup that I’ve been tackling for several weeks. I haven’t been able to sit at the worktable for months.

Earlier in the week I’d been hit with a passion for starting a new oil painting. I’d abandoned a large stretched canvas a year ago, and suddenly I had an idea for what to do with it. I covered over what I’d begun before by laying in an undercoating of misty colors for an abstract garden painting. With that done, my passion for painting had barely been tapped, so I put up my portable easel, jury-rigged a large canvas on it, and began a morning glory painting. Still unfulfilled, I set up the table easel and under-painted yet another. Two days later, none of my canvases were dry enough to continue painting, so I forced myself to make a shift in focus. I’d begun a small still life several months earlier. It was a painting I was attempting to create according to the rules — not a method that comes easily to me. I was itching to paint freestyle. But still, I thought, working on the little painting would satisfy my desire to be painting. However, I needed a place to work on it. The time had come to tackle the final clean-up job.

At one end of my long worktable was a tall jumble of accumulated stuff. The pile had started long ago with a manila folder labeled “things to file” — a folder long since buried by other things to file, things that didn’t have a home yet, or things I wanted to keep handy. One bonus for not filing things away for a long time is that when you finally get to it, many of those items can be thrown away. Another reward is that the job one imagines will be tedious and boring (which is why my pile accumulated for so long) turns out instead, to be an adventure, a search through buried treasure. Like a shopping list clipped to the fridge and penciled in over the week, my pile of visual and physical things had allowed me to drop the items from my short-term memory. This sorting through photographs, inkjet prints of subjects I wanted to paint, sketches, puzzle designs, photographs, newspaper clippings, auction and gallery opportunities, and notes from buyers, became a journey through my creative activities over the last four years. (Yes indeed — in that manila folder, when I finally unburied it, were sales invoices from 2004.) Scattered throughout were dozens of “notes to myself,” little to-do lists, ideas for things to make, design sketches, notes on how to create art effects like the fuzz on a peach.

notes-to-self2The notes, like most of the things in the pile, had long been forgotten. Now I read them with fresh eyes. Some ideas no longer interested me like the note to myself to make X-rated jigsaw puzzles (an idea spawned no doubt by a desire to make a fast buck), and could be tossed. Some still seemed like pretty good ideas and reading them got my mind whirring again. But the most surprising thing was discovering just how many of my ideas had been acted upon, despite my short term memory loss. “Well damn,” I said, puffing myself up, “I’ve done a quite a lot these past few years.”

Taking inventory of one’s creative accomplishments can be very comforting, especially when one feels time is racing by and there are so many things that take us away from what we think we want to be doing. Even when your children have grown and gone and one is retired, time still races by. Myriad things pull you away from the canvas, the pen, or the camera. One child you raised has multiplied into five grandchildren you want to embrace, one apartment with a landlord who fixes things has become a small house that has no one but you to install new windows, paint the trim, and tackle the yard overgrowing with weeds. Stolen time after a nine-to-five job, cooking dinner, and household chores, has been replaced with hours of free time. If working under pressure has been your modus operandi, suddenly you are adrift in a sea of seemingly endless time and possibilities. All that you thought you were or wanted to be creatively is staring you in the face — challenging you, taunting you. So you tackle the weeds, and the house, and even take on a volunteer job, until the void is filled and once again, one is devoured by other things. The question and challenge is still the same — why do I let everything but my creativity consume me?

Then one day you clean off your worktable, and are faced with the undeniable fact that one has been creative — that it is the day-to-day perceptions that are off kilter. One’s focus has been on the creative imaginings of what-ifs and if-onlys. Being in the “now” — the real challenge — has been ignored. While one steals a half hour to write, one’s mind is watching the clock, already resenting the fact that one has only a brief moment. While one cuts a jigsaw puzzle, one’s mind is already wishing the next day didn’t have to be spent baby-sitting. While one under-paints three canvases, one’s mind is thinking about the workroom that hasn’t yet been cleaned up — the pile of things to file away, and how much nicer one would feel if the space were already tidy.

I unburied my treasures and took note of all I’d done over the years, so many puzzles designed and made, dozens of paintings completed, shadow boxes constructed, a children’s novel written, countless inventive little gifts made, and on and on. How is it possible with all that I have created, I can still feel I have not yet found my creative self? And why do I need the list for reassurance — for confirmation? What is it that I am really seeking — to be creative, or to think myself creative?

I am currently reading Eckhart Tolle’s The Power of Now. My issue is perception. I am not my mind. My mind is doing its own thing, pulling me away from the quietness of just being, confusing my sense of who I am. Tolle says, “All true artists, whether they know it or not, create from a place of no-mind, from inner stillness.” The tragedy is that so many of us spend our entire lives sabotaging ourselves. We look to the past for a sense of self, we look to the future for the possibilities of who we can be. The truth is, we are. We are this moment. Tolle says, “The present moment holds the key to liberation. But you cannot find the present moment as long as you are your mind.”

So I continue the journey. I am the age now that held all the possibilities of finally becoming who I wanted to be. And here I am, still struggling with the same old mind tricks, still searching for the truth, still my own worst enemy. But…the “now” is here as it has always been. And so, there is still hope for me.

Making time to create

At the blog Abundance, I came across an interesting post on making time to create. Marelisa, the Abundance blogger, includes many good ideas for getting yourself to show up and be effective — although you may find that many of the ideas are not altogether relevant to someone at home with little ones.

Children or no children, the author points out the necessity of prioritizing your creative time — and references that guru of business/life organization, Stephen Covey, with a reminder that we need to spend time on the important things in our lives, not just the most urgent ones. A significant distinction. While taking care of all the things that “need” to be taken care of, it’s easy to lose sight of the creative work that is important to you. This work is important not only because it satisfies you and moves you closer to realizing your creative dreams, but also because spending time being creative has a positive ripple effect in so many other areas of your life.

In helping to increase one’s focus on being creative and making the most of creative opportunities, I was intrigued by the following suggestion:

Establish a Clear Purpose for Every Creativity Session
When you sit down to create make sure that you have a clear sense of what you aim to accomplish during that particular creativity session. For instance, your goal could be to spend forty minutes researching an article on the effects of stress on creativity, to spend fifteen minutes creating an outline, and to spend the remainder of the time allotted to get started writing the article.

I really like this idea, and I don’t think I’ve thought about it quite so concretely before. Sometimes just “spend time writing” is a little too open-ended for me. Sure, it feels good to actually meet that goal and do some writing, but it feels even better if my goal is “finish chapter four” and I actually finish it.

Attaching a specific goal to your anticipated output also helps to raise its importance. It’s not just that you need to spend some time painting this week, you need to finish a sketch for a new still life you’ve had in mind. I think that this level of specificity helps to legitimize your work — which is vital in the battle of finding time for what’s important, not just the things that are urgent.

What do you think? Do you like working for something specific, or do you feel like that squashes your creative spark? When you’re working on a larger project, does it help to break that project into manageable pieces, and then focus consciously on each one?

And while we’re talking about time management for domestic life, here’s a nice refersher course for moms, from Simple Mom, if you need a little mentoring.

[Photo mosaic courtesy Leo Reynolds.]

Kelly: Insomnia of a Creative Addict

"The Path To...."

"The Path to...."

Do you ever have so many creative ideas running through your brain that they keep you up at night? Thus is the insomnia of a creative addict, and it has descended upon me tonight. I’ve been laying in bed thinking about how I’d like to revamp my website, how I can rework current projects to use for other projects, how I can change up my product pictures, how I’d sure like to sew some fun little dresses for the girlies, and most importantly, how I can find the time to carry out all the new ideas I’ve been dreaming up…

Mixed media, photography, jewelry design, 2-D art, 3-D art, fiber and textile arts, what have you! At one time or another, I have tried or wanted to try every bit of it. Sometimes that drive to create is so strong that I truly wonder where I’m going with these little hands of mine. I read through the profiles and stories of the women here on Creative Construction and I wonder how you all manage to do it all without losing just a little bit of your sanity. Hmm…maybe that’s the key! You do have to lose a little bit of your sanity to do it all! I know many of my friends would agree I lost mine a long time ago.

At times, I’m envious of stay-at-home moms, whether they work from home as Mom or in another field on top of being Mom. I’d like to think I’d have a little more time to create if I were in your shoes, at least while the kids are in school, yet something tells me those of you in that situation might disagree! So maybe whether we work inside the home or out, we all face the same challenges, just in a different form?

So do you make a change? How do you make a change? How do you follow that path to your dreams? I’ve been thinking about it, just don’t know quite how to go about it. Sometimes it seems we get trapped in our own little situations and can’t figure out a way to get out. That’s how I’ve been feeling lately. Given the time, I think I could make a go of my creative endeavors full time, whatever form those creative endeavors may take, and knowing me, they would probably take quite a few different forms. Yet there is a mortgage to pay and kids to raise, so for now the idea of me quitting my day job scares the heebie-da-jeebies out of me (yes, that’s a technical term, heebie-da-jeebies), not to mention my DH; it just doesn’t seem to be a viable option.

I’ve been trying to make the switch to teaching full time, which would give me much more time, yet with the changes and new programs being added at our college, that just might require a doctorate degree before too long. I’ve given quite a bit of thought to that whole going back to school thing, and I’ve realized that if I went back to school, it wouldn’t be to earn a doctorate in English or Higher Education. You know what I’d love to pursue instead? A master’s degree in Art Therapy. A good friend of mine and I have long had an idea in our heads about a program combining art therapy, music therapy and pet therapy. She’s a counselor, collage artist, and dog lover; I’m an I’ll-try-everything-once artist, musician and dog lover with a strong public relations background. Just dreaming here, but haven’t big things come from little dreams?

What are your dreams, and what are you doing to reach them? Tell me your secret dreams, and maybe you’ll give me a kick in the pants to chase mine. Or maybe you’re already living your dream. How’d you get there? Do tell! Inspire the rest of us! In the meantime I’m going to try to get some sleep…while I think about designing a new journal cover…and that cute little polka-dotted peasant dress…and that mixed media piece featuring Isabelle…and, oh yes, I guess I do need to get some new jewelry designs made since I have four major shows coming up this fall…and…oh, what the heck! Who needs sleep, right!? I’ll just hop in my Magic Bus and go get some Red Bull…